![]() ![]() Of these 100 staff members, any staff member can be assigned to any service as per business requirements. Sharing an individual service booking page URL reduces ambiguity for customers and allows them to quickly make bookings with the relevant support team.Įach Bookings calendar can have a maximum of 100 staff members providing service to customers. share the service booking page URL with your customersĭo not share the calendar’s booking page URL with your customers.add custom or required questions to the Bookings page.staff (i.e., your team members) who should use the Bookings calendar to provide service and in what roles.service offerings provided by your team.business hours and time offs for your faculty, institute, or organisational unit.business information specific to your faculty, institute, or organisational unit.Set up your Bookings calendarīefore starting to use your new Bookings calendar, check and update: Do not change any branding elements (UQ logo, colours, etc.) in the Bookings calendar provided to your team. Design guidelinesĪll Bookings calendars are created as per UQ branding guidelines. Once ready, you can share a Bookings page with your end-users either via a direct link or by embedding the Bookings page in an existing web page and inviting them to make bookings.Īnyone can use the Bookings page link shared with them to make relevant bookings for staff and service offerings. Once you have been granted access to a Bookings calendar you can organise the staff and service offerings you wish to make available for booking by end-users. You can request a new Bookings Calendar by submitting an IT support request. For all services requiring in-person bookings, reserve meeting rooms via UQ Book It on an ad-hoc or ongoing basis before making the service available on the Bookings page. Up next, you'll see what happens when we share the calendar with others.Microsoft Bookings is not integrated with UQ Book It and has no features for automatically reserving meeting rooms. It can be a real chore finding a meeting time that makes everyone happy, but the Scheduling Assistant can make that job a lot easier. You can, then, open the proposal and decide whether to Accept it, Delete it or Reply to the proposal. Then, they can add a message and click Send. They can change the Start or End times, and click Propose Time. If they click Tentative and Propose New Time, they get a dialog box that looks a lot like the Scheduling Assistant. Recipients who use Outlook also have the option of proposing a new time. Acuity’s users are interested in replacing multiple existing admin systems with a single cloud-based tool. Again, recipients can view the invitation and click Accept, Tentative or Decline. Acuity offers a reliable automated scheduling tool, and expands its capabilities into business administration like client management, customizable intake forms, and invoicing. And each attendee gets an updated meeting request. You can do that, down here, but it's easier to simply drag these lines to change the Start and End times.Īfter you find a time that appears to work for everyone, you can send an update. It looks like a person we have already invited has a potential scheduling conflict, so let's try to move the meeting a half-hour later. Also, add a larger meeting room and delete the first room. But, this gives us enough information to attempt to find a meeting time that doesn’t conflict with everyone's schedule.Ĭlick Add Attendees, and then let's add a few more people. These attendees are still tentative.īy default, we can only see free/busy information in the bars - no details unless an attendee shares their calendar with us. This attendee has accepted, so her bar shows that she is busy at this time. You can check this legend to see what the colors in the bars mean. This shaded area represents our meeting time.īy looking at the bars, we can tell that the attendees in our list have already been invited and our meeting is on their calendars. ![]() And next to each one is their schedule, represented by colored bars in a timeline. It works in Microsoft Excel and Google Sheets and automatically generates a dynamic calendar schedule from the list of employee shifts. So, to help us handle all the complexities involved, let's use the Scheduling Assistant.Īttendees and resources are listed over here. Its our 20th anniversary I customized Microsoft Project with Construction Scheduling Templates for the Construction Industry with Pre-Formatted Task Lists, Filters, Views, and Settings to schedule quickly and effectively and present schedules in a format that everyone understands and follows. The Weekly Schedule Template is a digital download tool that helps small business owners, shift managers, store managers, and anyone in need of scheduling staff. ![]()
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